Practice Administration Regularity for EHR Procurement For Dr. Jean Simmons Contrivance Charter Review Draft Approved by Contrivance Team Teffectual of Content Strategic expectation3 Contrivance Overview3 sights and objectives4 Contrivance Scope5 Deliverables5 Contrivance Sketch Assumptions5 Era Sequence of Key Contrivance Milestones7 Contrivance Organization8 Team Members8 Roles9 Contrivance administration10 Risks & Risk Administration Approach10 Issue and Scope Management12 Communication Plan12 ignatures14 ------------------------------------------------- Strategic expectation The band-arms of the clinic is interposed close.. The contrivance expectation is to endow in vulgar, concern form improvements, technology infrastructure and new experiment administration regularity to procure operational arrestation and to aid unravelment and pertinent operational objectives for proximate 5 to 7 years.
------------------------------------------------- Contrivance OverviewWe are betrothed in a procurement form for a new experiment administration regularity (EHR regularity) for our clinics and soundness nucleuss. The new regularity earn rearrange the ordinary pamphlet stated regularity. This regularity has accommodated us polite but has diverse weighty limitations. It has been of-late concluded that exalt endowment in the ordinary pamphlet stated regularity should demur and an mixd EHR regularity from an stated vendor be procured to rearrange it.We accept besides authorized a want to unravel the inside IS/IT media exactd to husband and produce-an-effect the new regularity. The sights set for this contrivance are to accept a verified agree for new EHR regularity on a tightly inferior era sequence, and to accept begun the form of fabric the inside parts to successfully utensil, husband, and produce-an-effect the regularity into the forthcoming. We accept betrothed consultants to sketch and share in a contrivance to prime EHR regularity and agree delay a vendor in this era constitute.
To end these sights, the contrivance earn exact: * Commitment from contrivance stakeholders including structureal administration, clinic administration, contrivance team, and technology staff * The availforce of media (including weighty staff era) to inform the amount of lofty peculiarity entrustables by the consultants * A clinic contrivance guide to treat the day to day communications and logistics * Rapid solution and decision-making by stakeholders, executives, husbandrs, and other contrivance participants delayin their boundd scopes of authorityThe EHR regularity procurement contrivance described in this overture earn include disgusting detached faces: Contrivance Initiation, RFP Unravel an HER regularity, System/Vendor Selection, and Vendor Contracting. ------------------------------------------------- sights and objectives Diverse lofty-level sights and objectives accept been authorized. These can besides be considered powerful principles as the team moves though the regularity primeion form. * The EHR regularity must be "user friendly" to dispose telling luxuriance and operations in a secure paced environment.The consultants earn aid plainly bound “user friendly” so this accomplishment can be interposed in the RFP and objectively evaluated during the primeion form. * The EHR regularity must aid the structureal sight of unravelment, having the parts to flake up to 20 clinics. * The EHR regularity must dispose amend utilization of our ordinary facilities and staff, apportioning for as numerous as 200,000 unrepining visits a year by 2010.
* The EHR regularity wants to procure staff delay a utensil to improve operational efficiencies, enabling staff to procure amend and secureer utility to unrepinings. The EHR regularity wants to be harmonious delay best of discipline Electronic Medical Records (EMR) collisions or be an mixd regularity delay EHR regularity/EMR components, although generous blown EMR functionality is not on the neighboring order horizon. * The EHR regularity wants to accept suited or largely unraveled interfaces to some corporeal inside software collisions. * The EHR regularity wants to procure interconnectivity delay all our sites to be effectual to course unrepinings who solicit utilitys at multiple sites. * The EHR regularity wants to be indulgent to exexchange delay concern, foundation, billing, and reporting wants.An "open" foundationlow delay the force to dissect foundation and beget reports on all foundation elements that are charmed and stored in the regularity is desired. Rest of reporting delay a commercially suited report-writer is a must.
* The EHR regularity wants to accept the force to tellingly ramble the EHR regularity using twain keyboard commands and a mouse. * The collision must be harmonious delay ordinary technology standards to eneffectual interoperforce delay other collisions, rest of reporting and admission to foundation for investigation, resolution, and reporting. The vendor must prove arrestation, longevity, and a solid, proven proceedings of laudpotent customer aid. * The vendor and emanation must prove proven experiment and experiment in California in congruous contrast as ours, including utilitys, regulatory and funding.* The collision must aid multi-site scheduling and mix delay use of a persuade nucleus. * The EHR regularity must accept the flexibility to extend web-stated functionalities that earn apportion us to conduct practice of new concern models, to gain emanationivity practices through onsequence ordinance functionality, and to leverage the capabilities of the Internet delayin the regularity. The technical fabric of the EHR regularity must procure for scalforce so we earn not outgrow the regularity and built in accumulation so tclose is no uncombined top of deficiency.
Band-arms important regularitys exact this parts. * The technical fabric of regularity and software must procure quiet route to creating and contrast up accomplished excessive, co-processing nucleus for affliction reanimation. * We exact a regularity that aids the accomplishments of their entirety structureal, including growing the donor low, providing similarity outreach utilitys, and fabric the activist low. The EHR regularity must be quick delay all HIPAA regulations.Project Scope Deliverables * Contrivance Charter * Contrivance Timeline/Work Breakdown Structure * Operational Assessment, Needs Assessment, Form Flow Diagrams and Regularity Sketch * Technology Administration Assessment * Functional Requirements * Technical Requirements * Request for Overture (RFP) Document * Vendor/System Overview Resolution * Overture Evaluation Criteria and Worksheet * Site Visit Evaluation Worksheet Vendor Interview Evaluation Criteria Worksheet * Vendor Interview Agenda, Scenarios and Participant Criteria * Due Diligence Resolution * Functional and Technical Specifications * Best and Final RFP * Agree Appendices * Legal Review of Agree and Appendices * Agree delay EHR regularity Vendor Contrivance Sketch Assumptions The subjoined is a catalogue of assumptions used as the foundation for the sketch of this contrivance: * Three or disgusting vendors earn be considered stated on their structure’s proven force to entrust and aid EHR regularity regularitys in California.Tclose are diverse disjoined but allied contrivances that want to be coordinated delay this one. The reengineering, redesign, and standardization of clinic, billing, and catalogue workflow procedures earn be finalized as the agree is life negotiated delay the vendor of exquisite.
An upgrade of the technology infrastructure earn want to be accomplishedd by the utensilation face of the contrivance. * Era is of the being as the force as the ordinary regularity earn not adequately accommodate our wants going advanced. * The EHR regularity roject is a lofty control contrivance to the structure and the administration team earn aid staff to inform that they earn be effectual to share and tend in a eraly and telling form.