Project Budget & Cost Estimation, Project Risks, Risk Assessment And Management (including WH&S), Variance Request, Project Gantt Chart, Project Flowchart, Post Project Review, Transition Of Project Team To New Roles, Project Completion & Sign-Offs

(1) .Include all the cost factors such as resources that you are using, hidden costs, consultation costs, fixed costs, variable costs and the costs for project activities. BSBPMG522 assessment answers here.

.Consider the total timeline for the budget. For example, if your project is running for 3 months, include all the costs for three months.

Cost Factor

Number of items/units

Total for the cost factor (in AUD $)


10 units



10 units


Poster Paper

250 bundles


Ticket Paper

200 bundles


Website Development

1 Website


Social Media Accounts

6 Accounts


Advertising License


Paper for Leaflets

1000 bundles


Online Ticket Outsourcing





a).Risk 1:

The first main risk related to this project includes complete crashing of ticketing portal due excessive traffic of users trying to buy tickets. Owing to the popularity of the musicians participating in the concert, it is expected that there will be huge rush of people trying to buy online tickets to the concert resulting in heavy traffic in the server.

Risk Management Strategy:

There should be alternate ticket purchase ways like offline ticket sales that can be sold through various counters around the country. This will reduce the rush and traffic for online tickets. Furthermore, there should be a feature where the additional traffic in the server will be blocked from entering the site unless the previous traffic clears. There can be an online queue system in which the online users can queue before getting access to the ticketing portal.

b).Risk 2:

Another possible risk in the breach of security attacks through the online media. The social media team may face this risk and this type of attack can steal personal information of the customers, confidential information of the company and others.

Risk Management Strategy:

The social media team should not deal with any kind of personal information and details of the users. Furthermore, the team should also have to no access to the company’s server as a precautionary measure against breach of security attacks.

c).Risk 3:

Financial risk is the most common risk for any type of project including this one. Due to lack of sufficient financial planning, the allocated budget may be used up before even the project is completed.

 Risk Management Strategy:

Before proceeding with the project, suitable budget planning should be done. Furthermore, project monitoring should be done in order to ensure additional expenses are avoided during the course of the entire project.






Insignificant outcome

Minor outcome

Moderate outcome

Major Outcome

Catastrophic outcome

Almost certain

Website crash due to heavy traffic


Breach of security attacks


Too much additional expenses, scope creep





Variance Form

Issued By: Curt Coopman, Team Leader of Advertisement Team

Requested By: Timothy Cook, Project Team Member

Change Request No: 1


Item of Scope Affected

Promotions through leaflets

Nature of Change Requested

Other methods of promotion that leaflets

Reason for Change

It has been found that acceptability of leaflets among common people is very low and generally they throw them away before even reading it.

Impact on Resources

Additional papers for leaflets will not be required.

Impact on Budget

The costs for leaflet papers and payments to newspaper distributors for spreading the leaflets will not be required anymore.

Impact on Schedule

5 days can be saved.

Change Authorised:  Yes/No

Adjusted Project Completion Date: Not yet approved

Adjusted Final Budget: Not yet approved


Simply list the project activities and tasks in Activity/Task column, select an appropriate time interval (days, weeks or months) and allocate the duration using the other columns. Under the appropriate column,use shading from the Format/Cells/Patterns menus to decide on the duration.

Project Risks














Ticketing and Promotion for Concert

   Project Planning and Preparation

      Meeting with the Event Manager

      List Promotion Requirements

      List Ticketing Requirements

      Develop Team Requirements

      Prepare Project Teams

      Appoint Project Team Members

      Final Planning

      Validation and Approval of Project Plan

   Project Initiation

      Procurement of Project Budget

      Procurement of Resources

      Installation of the Computers

      Initiation of Execution

   Project Execution

      Initiation of Development


      Addition of Website Features

      Testing of Website

      Publishing of Website

      Contact Ticketing Website

      Determine suitable cost

      Outsourcing the online ticketing system

      Completion of Execution Phase

   Advertisement and Promotion

      Advertise through Billboards and Leaflets

      Open Social Media Accounts

      Online Promotions

      Completion of Project

   Project Closing

      Review of the Project

      Documentation of the Project

      Stakeholder Sign Off

      Project Manager Sign Off

Time / Date à













Draw a flowchart for your project based on the list of activities that you have within your project. Use the following basic symbols to represent your flowchart. (Delete the symbol picture if you need more space to fit your flowchart in one page)





Use the following form with the project team to assess the project. Summarise the “lessons learned” for use in future projects.

Key Project Stakeholders Consulted:

For each Project Milestone or Phase, identify what worked, what didn’t work and ways to improve the process the next time.


What Worked

What Didn’t Work

Ways to Improve

Project Planning and Preparation

Detailed discussions with event ,manager

Listing of requirements

More accurate planning and listing is required

Project Initiation

Procurement of budget

Procured resources

Better vendors should be called for procurement of resources

Project Execution

Website creation

Website features

Feasibility tests need to be done next time

Advertisement and Promotion

Social media promotions

Leaflet Advertisements

Invest more on electronic media promotions


Project Team Transition Template

Team Member Name

Current Project

Current Role

Next Project

Next Role

John Hawkins

Advertisement and Promotion

TL, Development Team

Publishing of Concert Information in Website

Chief Publisher

Mario Vidoši?

Advertisement and Promotion

TL, Social Media Team

Public Relations

TL, Customer Service Team

Curt Coopman

Advertisement and Promotion

TL, Advertisement Team

Publishing of Concert Information in Website

Chief Content Editor


Project Sign-off Sheet

Project Name: Ticketing, Website, Advertising and Social Media Project for Frontier Touring

Project Manager: PLEASE FILL

Start Date: 6/3/18

Completion Date: 21/5/18

Project Duration: 2.5 Months

Sponsor: Air New Zealand (ANZ)

Project Goal/objectives:

To deliver a ticketing system and advertise for the concert through social media and external media

Project Deliverables:

Ø Online ticketing system

Ø New information website

Ø Social Media promotions

Ø Billboards and leaflets


Frontier Touring Ltd.

By signing this document, I acknowledge that I have delivered all the stated deliverables at the agreed to quality levels.

By signing this document, I acknowledge that I have received all the stated deliverables at the agreed to quality levels.

Project Manager Name and Signature:

Sponsor Name and Signature:



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